Tag: OneDrive

Did you know … you can share files in Microsoft Teams chats?

You can share files in both individual and group chats. In the chat, click on “Files”

Then click on “Share” and “Upload from my computer” to share a new file.

While it is uploading, you’ll see a status indicator.

And once the upload completes, you will get a desktop notification.

Voila – a shared file.

Where is that file? It’s been uploaded to your OneDrive for Business. Open the OneDrive web app and you’ll see a folder titled “Microsoft Teams Chat Files”.

In there, you’ll see all of the files you’ve shared in Teams. Click on “Shared”

And you can see with whom the file was shared.

If you shared a file in a group chat, everyone in the chat will be added to the file permission. If you shared a file in an individual chat, just that individual will be added.

If you want to share the same file with a second person, there’s no need to upload it again … doing so would remove the original permissions. When you see a warning that the file already exists, cancel.

Instead of uploading the file from your computer, select “OneDrive” from the “Share” menu.

Navigate into the “Microsoft Teams Chat Files” folder.

And select the file you wanted to share.

The new person with whom you want to share the file is added to the share list, and both individuals will see the file in the “Files” section of your Teams chat.

Be careful — deleting the file from your OneDrive space does not remove it from the Teams files list. The chat participants will get an error when they attempt to view the file.

Did you know …OneDrive can search for text within images?

It can! Store pictures of business cards and you can search for names. Take pictures of installations and find a set of photos by the business signage. Search through your expense reporting receipts for a specific restaurant. You don’t even to do anything except save an image file on OneDrive for Business to enable this feature.

To find an image containing specific text, open OneDrive from WinAnywhereand use the search dialogue.

In this example, I’m looking for the receipt from a meal –but I haven’t included the restaurant name on the receipt images. But I can search for the restaurant name – type part of the name and hit enter.

The search result set include an image file:

And that’s exactly the receipt I needed!

Text indexing is performed on image files like bmp, png,jpg/jpeg, gif, tiff, and even raw. Slightly blurry out-of-focus pictures snapped in poor lighting are indexed too 😊

* Text is not immediately indexed upon upload – it took about twelve minutes before I was able to search for the image I had uploaded.

Did you know … OneDrive for Business Retains Document History?

Have you ever really messed up a document? Like “man, I wish I could go back to what I had last week, because this is just W.R.O.N.G” messed up? Even if that’s just me, files can become unusable without perfectly human err’ing – ransomware encrypts the file, a colleague removes that paragraph you spent hours getting just right. Did you know that you can restore earlier versions of files stored to OneDrive for Business?

How? From the https://portal.office.com site, select OneDrive

Click the three dots that aren’t quite a hamburger menu – the ones between the file name and the modified date.

On the menu which appears, select “Version History”

A complete version history of the file will be displayed

You can select “Restore” to replace the “current” file with the selected version, or you can select “Open File” to view the file without replacing the “current” file. Voila!